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*Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Since NAU is an E-Verify employer, you have made photocopies of the photo matching documents from List A only and you will return original document(s) to the employee. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? Increase engagement and inspire employees with continuous development. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. Penalties for incorrect or missing I-9 forms can be imposed by ICE, the U.S. Immigration and Customs Enforcement agency. We make E-Verify easy! Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) Paycor has the right defenses in place to protect your data. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Pro tip: write the company name and ID on the top of every document, in case they get separated. For more information click, USCIS Instructions for Form I-9. Last Reviewed/Updated: 07/06/2021 Was this page helpful? This information is contained all in the spaces under "List B". Section 2 is a review of the documents the employee presents and must be signed. We use almost every bit of information from the form to complete the verification. similarly all state has a Office from where ur passport gets printed after a clear Rep. I9 form samples: Driver's license and social security card HR staff may list "Driver's license" for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. You have only accepted unexpired identification documents from the list of, You will refer a foreign national employee directly to NAU, You will refer an employee who is a minor (under age 18) or an employee with disabilities and his/her parent, legal guardian or representative has completed Section 1 for them, please contact NAU. See more about I-9 compliance here. Does Calif DMV have the authority to suspend driver's licenses? Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). $66.25 to purchase class "A" license. Our team of experienced sales professionals are a phone call away. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. Does your company retain supporting documentation? Do not shred previously retained copies of documents. You should scan or digitally photograph the document and return the image to us for matching. Retain and coach your workforce with career planning. Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? This way, you wont need to worry about an ICE Notice of Inspection. Verifies that and employee is authorized to work in the United States. The F-1 student's Form I-20 bears the latest date by which studies are to be completed. The most common error is failing to complete the I-9 form. Leave payroll and taxes to the experts so you can focus on your business. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). Get the criteria to consider during your evaluation process. An exception exists for federal contractors. In the example below, the employee has presented a Social Security Card issued by Social Security Administration as a List C document. Control costs and mitigate risk with accurate timekeeping. If you are a AAA member, you may visit a AAA office to renew your driver's . Be a Hero. You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) Manage all employee tasks and documents in one place. To protect your privacy, please do not include any personal information in your feedback. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. They can . Required fields must be completed with either the information requested or N/A. A .gov website belongs to an official government organization in the United States. The F-1 nonimmigrant admission notation on Form I-94/I-94A usually states "D/S" which means duration of status. Enter N/A if there is no expiration date. Initial and date the correction or omitted information. Any missing information could result in a violation. By continuing to use this site, you are accepting our use of cookies. Hire and retain staff with earned wage access. Citizenship and Immigration Services website. Attach a note explaining why the changes were made. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. If you are using the computer, select the issuing authority form the drop-down menu. The issuing authority is the specific entity that issued the document or receipt. There are three lists of documents. It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . Enter the visa number exactly as it appears on the document. List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. 3. When does the 90-day validity period begin for an employee presenting a receipt for the application for the replacement of any lost, stolen, or damaged List A, List B, or List C document? If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. Enter the employees name as it is listed on the employees Social Security Card. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). See our vetted tech & services alliances. Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) Issuing Authority Enter the issuing authority of the List B document or receipt. On-campus employment is authorized until the completion of the student's course of study. Build a great place to work where employees show up, make a difference and win together. [15] 4 Add the date the employee began. Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. Enter N/A if there is not document number. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. Save time, pay employees from wherever you are, and never worry about tax compliance. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Does your company use E-Verify? Affix your unexpired stamp/seal in the space provided. Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. If you are using the computer, select the issuing authority form the drop-down menu. A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. Discrepancies that E-Verify employer must notate when participating in the IMAGE program. The "Additional Information" space is for Form I-9 notes, such as: The latest form was made mandatory on May 1, 2020. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. Our customers are our heroes. The employee is physically present at your place of business. If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display. Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. Measures 8.5" x 11". A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. Get real-time analytics to HR & Payroll data. Do not backdate this field. Looking for U.S. government information and services? You must obtain an unexpired document and submit as soon as possible. Identification Card . Document Number Enter the List A document or receipt document number. Since its creation in 1986, new I-9 forms tend to be issued every several years. How to Complete Form I-9 with Examples. Military dependent's ID card 7. Official websites use .gov The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. Intuitive software to help pay employees accurately and on time. The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. Entering the visa number is optional. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank As I-9 documents are kept on-site, rather than sent to the government, federal agents can only conduct an inspection in-person or by requiring that you send them evidence through certified mail. The Department of Homeland Security (DHS) has issued a temporary policy to allow employers to accept expired List B documents when completing the Form I-9 beginning May 1. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? Paycors always in the news for innovation, hiring and more. Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. Enter N/A if there is not document number. Receipts for documents are acceptable. It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. Employees who choose to enter their I-94 Admission Number on the Form I-9 should also enter theirforeign passport number and country of issuance. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Do I need to see a current DHS document? Paycors compliance solutions help ensure accurate filing and mitigate risk. The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. E-Verify and Professional Employer Organizations (PEOs). The Driver Services Division is responsible for testing and issuing driver licenses as well as offering voter registration and issuance of driving records Change of Address If your residence address changes, even if you have not physically relocated, you are required by state law to notify the Department of Safety and Homeland Security within . Under 18 and Under 21 indicators display below the portrait. Issuing Authority Enter the issuing authority of the List C document or receipt. Then the Warning message #2 will appear letting you know that you must print Section 2. A card that includes any of the following restrictions is not an acceptable List C document: Submit the new hire for verification at that time. All rights reserved. You'll need to fill in the employee's name in the second section, as well as their employment status. See whats new today. Organize your team, manage schedules, and communicate info in real-time. Share sensitive information only on official, secure websites. Additional documentation that certain non-immigrant employees may present. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. Issuing Authority Enter the issuing authority of the List A document or receipt. Initial and date the correction or omitted information next to the employees initials. Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). Join us at our exclusive partner conference. You may verify new hires who were hired on the date that you enrolled. Today's Date (mm/dd/yyyy) At USCIS, the Employment Authorization Document is known as Form I-766. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). Employers must use only the newest version of Form I-9. Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. Only if no other method is available should you fax the card to us. When the employer determines the document is unexpired, appears to be genuine, and relates to the employee, they must record the document title, document number, and expiration date, if any, in Section 3, then sign and date Section 3. The document is not acceptable if it has already expired. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? Please contact your campus HR office for assistance in completing the form. VALID FOR WORK ONLY WITH DHS AUTHORIZATION, About Data Governance Center, powered by Collibra. See how were taking the right STEP toward inclusion and belonging. Why Should I Hire an E Verify Employer Agent? Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. Employers should attach a signed and dated explanation of the corrective action taken. Check out this guided tour to see for yourself how our platform works. The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. For NAU use only. All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. HR solutions purpose-built to help leaders create great places to work. E-Verify is a registered trademark of U.S. Department of Homeland Security. Any inconsistency could imply discrimination. Your access of this information does not create an agency or other business relationship where one does not already exist. Maximize training and development with personalized content. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). Seeing is believing. Form I-9 is used to verify an individual's identity and eligibility to work. Isle Of Souls Osrs Greater Demons,
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